AAI Laboratory Grant

Download 2023 Reimbursement POLICY & Form

AAI is supporting travel grants to mid-career and senior investigators to assist them in attending the AAI annual meeting. The grant is awarded to the principal investigator (PI) or laboratory director as one recipient, and they may select a second recipient from their laboratory.

These grants will provide up to two travel awards per laboratory at $1,250 each. Award checks will be mailed to recipients following the AAI annual meeting, provided that the following conditions are met:

  • Attendance at the meeting is mandatory.
  • Grantees must present their abstract at the AAI annual meeting. The poster must be displayed on the day of presentation designated in the program, and presenters must be at their poster board on the assigned day and time.
  • U.S.-based awardees must submit a completed W9 form to receive the award check. Awardees will be provided instructions for submitting their forms through a secure portal.
  • Awardees must make their reservations through the official AAI hotel reservation system onPeak and stay at one of the AAI-designated hotels to receive their award checks.
In most cases this grant may not be combined with other awards or grants for the AAI annual meeting; trainee second recipients may receive the AAI Trainee Abstract Award or AAI Trainee Poster Award, but the maximum funding under the Laboratory Travel Grant will be reduced commensurately.


To be eligible, an applicant must meet all of the following requirements:

  1. Be a Regular or Associate AAI member paid through the end of 2024 at the time of application submission.
  2. Hold an appointment of Associate Professor, Full Professor, or equivalent. (Assistant professors and equivalents are not eligible to apply.)
  3. Have no more than $350,000 in total annual direct costs from grants (of any type) and/or institutional research support (excluding PI salary). Applicants must fully disclose ALL sources of current funding (federal, state, private, departmental, etc.) and have limited research funds. Applicants must state “no funding” on the Funding Confirmation Form if applicable.
  4. Be a first or last author on one or more abstracts submitted to IMMUNOLOGY2024™.

The grant is awarded to the PI or laboratory director as one recipient, and they may select a second recipient from their laboratory. The second recipient must be named at the time of application and must also be an AAI member (Regular, Associate, or Trainee) paid through the end of 2024 at the time of application submission. Second recipients are not required to be an author on an abstract; however, preference will be given to those who are.

Application Instructions

Please submit award application by logging into your AAI member account at https://account.aai.org, choosing Award Application in the Member Services menu, and selecting Apply Now for the applicable award in the award list. All documents should be uploaded as a single combined PDF file with a file name of less than 25 characters. Please be aware that the single, combined PDF must be no larger than 20MB. Packages that are not complete will not be considered.

Please include the following in the application package:

  1. A cover letter clearly designating “AAI Laboratory Grant” and including the following information for the PI/ Laboratory Director and second recipient:
    • Full names (first, middle initial, last)
    • AAI membership numbers
    • Titles and affiliations
    • Current mailing addresses, phone numbers, fax numbers, and e-mail addresses
  2. Applicant’s CV, including current funding and past AAI awards (NIH Biosketch style)
  3. A completed Funding Confirmation Form (PDF) signed by Department Chair or Dean
  4. A copy of the abstract(s) submitted to IMMUNOLOGY2024™ including the abstract submission ID number(s), abstract topic category, title(s), complete author list(s) in order, and body text

Complete application packages must be received by 11:59 PM Eastern on December 5, 2023. Packages must be uploaded as a single combined PDF file through your AAI member account at https://account.aai.org. Incomplete application packages or applications that do not comply with the stated instructions will not be considered. AAI will not accept materials sent separately, through regular mail, or by email. Final award decisions are at the discretion of AAI.

AAI Laboratory Travel Grant Recipients


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