AAI Advanced Course in Immunology

  Registration deadline is Monday, June 26

Registration for the AAI Advanced Course in Immunology

Don’t miss the premier course in immunology for research scientists! Join us in person to benefit from 24 course lectures (36 lecture hours), interactive Q&A and breakout sessions with leading experts in the field, and networking with faculty and fellow attendees.

Registration fees include access to the course, course materials, hospitality events as listed in the schedule, and access to course lectures on-demand for 12 weeks after the conclusion of the course. AAI is going green and will provide course materials electronically as read-only files.

Additional registration options for on-demand access only will be available following the in-person course.

REGISTER NOW!

Deadline to register is June 26, 2023.

Refund Policy

Refund requests will be accepted until June 19, 2023. Any registrant wishing to obtain a refund must submit a written request along with his/her confirmation number by June 19, 2023.  Please send to meetings@aai.org.

A $75 non-refundable processing fee will be deducted from the refund. After June 19, 2023, no refunds will be issued.

FAR 889 Compliance

AAI (DUNS 037758729; CAGE Code 3YBT8) has already made the 52.204-26 Covered Telecommunications Equipment or Services Representation via the System for Award Management (SAM.gov), which you can find in this document (PDF) and on the AAI SAM.gov profile. Per the Interim Rule in 85 FR 53126 (Aug. 27, 2020) and Federal Acquisitions Regulations 52.204-24, your office can rely on 52.204-26 representation made by AAI and is, therefore, in compliance with FAR889.

  Housing reservations are now open!

Housing Accommodations

A block of sleeping rooms has been reserved at The Westin Copley Place (the same location where the course will be held).

The Westin Copley Place

10 Huntington Avenue
Boston, MA 02116
(617) 262-9600

Book Your Room

Attendees must make their own hotel reservations.

Sleeping Room Rate:

• $279 plus state and local taxes (currently 16.45%)
• Complimentary in-room internet is available if you are a Marriott Bonvoy member (you can join at check-in and there is no charge to join).
• Rate expires June 30, 2023

Valet parking is available at the Westin Copley Place at $65/night. There is off-site parking nearby at $40/night.

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Just Added

YOTEL Boston

65 Seaport Blvd
Boston, MA 02210

Exclusive Rate:

• Rate: $199 plus 14.25% tax

Book Your Room

Rate expires July 6, 2018

Room description: https://www.yotel.com/en/hotels/yotel-boston/our-cabins/premium-queen

Course Location

• The Westin Copley Place, 10 Huntington Ave, Boston, MA
• Course will be held in the America Ballroom on the 4th floor of The Westin Copley Place.
• Directions to the Westin Copley Place.

Parking at the Westin Copley Place

• There is a parking garage located at the Westin Copley Place. Parking rates are available here.

Child Policy

• Child care services are not provided by AAI. We regret that children are not permitted entrance to the course, the pre-function and registration area, or any activities held in conjunction with the course. We suggest that you contact your hotel for referrals if you require baby-sitting services.

Disability & Special Services Information

• If you have a disability or special need that may have an impact on your participation or attendance at the course, please contact the AAI Meeting Office at (301) 634-7399 or email meetings@aai.org. AAI cannot ensure the availability of appropriate accommodations without prior notification of need. All service animals must be accompanied by appropriate medical and veterinary documentation.

Visa Information

This link to the Visa Wizard is a guide to help foreign citizens understand which visa category might be appropriate for their travel to the United States: https://travel.state.gov/content/travel/en/us-visas/visa-information-resources/wizard.html.

For Attendees from Non-Participating Visa Waiver Program Countries:

To apply for a visa, please visit https://travel.state.gov/content/travel/en/us-visas.html. 

Visas should be applied for as early as possible and well in advance of the meeting (at least three months before the visa is needed). Information about visa wait times can be found at https://travel.state.gov/content/travel/en/us-visas.html.

Be advised that you need to apply for Business Visitor Visa (B-1). The AAI Immunology Courses are comparable to a scientific meeting or workshop and will not qualify attendees for student visa status. You will be asked to name the meeting ("AAI Introductory Course in Immunology" or "AAI Advanced Course in Immunology") and explain the purpose of your visit.

NOTE: Registration refunds will not be issued after the refund deadline for any reason, including the inability to obtain a visa.

For Attendees from Participating Visa Waiver Program Countries:

In order to travel without a visa on the Visa Waiver Program, you must have authorization through the Electronic System for Travel Authorization (ESTA) prior to boarding a U.S. bound air or sea carrier. For detailed information about the Visa Waiver Program, visit https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visa-waiver-program.html.

Requesting an Invitation Letter

For security purposes, letters of invitation will be sent only to individuals who are registered for a course. Once your registration is complete, please contact meetings@aai.org to request a personalized letter of invitation.

AAI Policy Statements

Attendees at the AAI Courses are required to comply with the following policies.

Non-Discrimination
The American Association of Immunologists (AAI) is committed to ensuring a safe and welcoming environment at AAI activities for all participants and protected classes regardless of race, ethnicity, national origin, skin color, religion, gender, gender identity or expression, sexual orientation, sexual preference, age, military or veteran status, marital status, or disability.

Code of Conduct
In addition to attempting to provide a safe and welcoming environment for AAI activities, AAI promotes principles of integrity, civility, diversity, and respect. To that end, attendees must comply with the AAI Code of Conduct. Under the Code of Conduct, prohibited behaviors at the AAI Courses include, but are not limited to, the following:

• Physical assault (including unwelcome touching or groping)
• Unwelcome or uninvited attention or contact
• Real or implied threat of physical harm
• Real or implied threat of professional or financial damage or harm
• Deliberate intimidation, stalking, or following
• Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions
• Verbal or physical abuse of any person attending and/or working on behalf of the course, including convention center/hotel, AAI, or contract staff
• Harmful or prejudicial verbal or written comments or visual images related to, among other things, race, religion, ethnicity, national origin, gender, sexual orientation/preference, age, or disability (including in presentation slides)
• Inappropriate use of nudity and/or sexual images (including in presentation slides)
• Harassing photography or taking identifying photos of someone without that person’s express permission
• Photographing or recording course lectures or other sessions
• Disruption of course lectures or other events
• Inebriation or use of illegal substances at the course
• Entering the course area or sessions without registering or wearing a course badge
• Sharing or borrowing course badges
• “Crashing” an “invitation only” event
• Noncompliance with all other requirements established by AAI for the course

AAI, in its sole discretion, may remove any attendee, without refund, who has violated the Code of Conduct, and at AAI’s sole discretion, such attendee may be barred from all further activities at, or associated with, the AAI Courses. AAI, in its sole discretion, may request the assistance of hotel and/or convention center security and/or police if necessary. AAI, in its sole discretion, may bar violators of the Code of Conduct from future AAI-sponsored meetings and/or events.

Reporting Misconduct/Safe Space
AAI desires that all attendees at the AAI Courses feel respected and safe in the course area and sessions. If any person: (i) is being made to feel uncomfortable or threatened, (ii) notices that someone else is being threatened, and/or (iii) witnesses what may be a threat to the meeting or the public, such person should report the situation immediately to AAI on-site staff or the AAI on-site office. You may also email meetings@aai.org during the course to report an incident. If the AAI on-site office area is closed and the incident is life-threatening or dire, please call 911.

Photography and Recording
AAI is committed to the respectful sharing of scientific research and data. The recording or transmission of any education sessions, presentations, videos, materials, or content in any format is strictly prohibited. Violators will be required to delete photographs and/or recordings and, at the sole discretion of AAI, may be removed from the course.

AAI will arrange for official photographs and recordings to be taken at the AAI Courses. By registering for this meeting, you agree to allow AAI to use your photo in AAI publications, including on the AAI website.

AAI Public Health and Safety Policy

2023 AAI Courses COVID-19 Policy

AAI urges all course attendees (including registrants, AAI staff, AAI contractors, hotel and conference center staff, and guests) to be fully vaccinated and boosted against SARS-CoV-2 (COVID-19) as per the CDC Guidelines. However, no proof of vaccination will be required.

Although the COVID-19 public health emergency ended on May 11, 2023, many individuals and/or their family members are still at risk of serious illness. Masking (wearing a mask that covers the nose and mouth) provides protection and reduces the risk of spreading COVID-19. Course attendees may choose to mask at any time.

AAI encourages registrants to test prior to arrival at the courses, and offers refunds on registration fees to those who submit a positive COVID-19 PCR or antigen test (for themselves or a dependent) taken from July 1–July 11 for the AAI Introductory Course and July 13-23 for the AAI Advanced Course. To obtain your refund, send a photo of your positive test result to meetings@aai.org no later than Wednesday, July 12, for the AAI Introductory Course and Monday, July 24, for the AAI Advanced Course, to cancel your registration and request a refund.

AAI asks that course participants who test positive for COVID-19 after arriving at the course sites, who do not feel well, or who are experiencing any COVID-19 symptoms at any point during the courses refrain from attending the courses or participating in any course-related activities.

While this policy is intended to encourage responsible behavior and minimize the risk of exposure, course attendees understand that they are assuming the risk of contracting COVID-19 while at the AAI courses.

AAI reserves the right to revise this policy if local, state, or national conditions warrant a change. Please check this page regularly for any updates.