ON LINE RESERVATIONS

DOWNLOADABLE HOUSING FORM

HOTEL MAP & RATES 

HEADQUARTERS HOTEL
The Boston Marriott Copley Place will serve as the AAI headquarters hotel.  

OVERFLOW HOTELS
Special rates have been negotiated at the Boston Park Plaza Hotel & Towers, Colonnade Hotel, and Hilton Boston Back Bay Hotel. Please visit the online reservations site or download the housing form (view Housing Map & Rates here) to make your reservations.  

INSTRUCTIONS
Attendees are strongly encouraged to make hotel reservations early to guarantee hotel rates and availability. Sleeping room requests for all convention hotels will be handled by the AAI Travel Desk. This is a service provided to attendees by the Boston Convention & Visitors Bureau. AAI does not process hotel reservations. You can make hotel reservations in any of the following ways:

MAKING RESERVATIONS
Please have the following information available:

1. Name of Convention: AAI Annual Meeting
2. 1st, 2nd, and 3rd choice of hotel
3. Arrival/departure dates
4. Number of rooms requested
5. Type of room (single/double, etc.), indicating how many people will occupy the room
6. Credit card type, account number, expiration date, and billing name and address
7. Names of all occupants of room
8. Email Address/Fax number to which confirmation is to be sent
9. Daytime telephone number 

DEPOSIT
A reservation will not be held without the required deposit. A one night room and tax deposit by check or credit card guarantee is required. Wire transfers, cash, and purchase orders are NOT accepted. Your credit card is a guarantee and may be charged at the discretion of the hotel holding your reservation.

• Credit Card: Your credit card will be used as a guarantee only and will not be charged unless reservation is cancelled within the penalty deadline or you fail to check-in on day of arrival.  Most major credit cards are accepted (VISA, MasterCard, American Express, Discover, Diner's Club). Credit cards must be valid through May 2006.

• Checks: Your deposit check should be made payable to Travel Technology Group and mailed to AAI Travel Desk, 110 West Hubbard Street, Chicago, IL  60610.  No checks will be accepted after April 6, 2006.

CONFIRMATION
Confirmations will not be issued by individual hotels, but by the AAI Travel Desk. Each hotel will honor the AAI Travel Desk acknowledgement. You should expect to receive your confirmation within 72 hours via email or fax. If you do not, please contact the Travel Desk by email (aaitraveldesk@ttgonline.com) or phone (see Instructions, #2, above). Confirmations will be sent after each reservation booking, modification, and/or cancellation. Review confirmations carefully for accuracy.

CHANGES, CANCELLATIONS, REFUNDS
Prior to April 19, 2006, changes and cancellations should be made directly with the AAI Travel Desk. Beginning April 20 changes and cancellations should be made directly with the hotel. Reservations cancelled within 72 hours of arrival will forfeit the one night room and tax deposit