Privacy Policy

Last Modified: June 29, 2018

Who We Are

The American Association of Immunologists (AAI) is an association of professionally trained scientists from all over the world dedicated to advancing the knowledge of immunology and its related disciplines, fostering the interchange of ideas and information among investigators, and addressing the potential integration of immunologic principles into clinical practice.
 
This Privacy Policy describes the policy and practice for use of information collected online from the main AAI website (aai.org), our Membership & Program Services, and our annual meeting website (immunology2019.org). This Privacy Policy governs our data collection, processing, and usage practices. It also describes your choices regarding use, access, and editing of your personal information. If you do not agree with the data practices described in this Privacy Policy, you should not use our websites.
 
We periodically update this Privacy Policy. We will post any Privacy Policy changes on this page and, if the changes are significant, we will provide a more prominent notice. We encourage you to review this Privacy Policy periodically.
 
If you have any questions about this Privacy Policy or our use of the information you provide us, please write to us by email at info@aai.org, or by mail to The American Association of Immunologists, Inc., 1451 Rockville Pike, Suite 650, Rockville, Maryland 20852.

Membership & Program Services at AAI

Your Personal Information is collected for these online Membership & Program Services:
  • Application for or renewal of membership
  • Registration for our annual meeting
  • Submission of abstracts to our annual meeting
  • Registration for AAI courses
  • Application for AAI-funded awards and fellowships
  • Subscriptions to scholarly journals

Information We Collect

When You Visit our Websites

You are free to explore our websites without providing any Personal Information about yourself. When you access our Membership & Program Services, however, we request that you provide Personal Information about yourself.
 

“Personal Information”

This refers to any information that you voluntarily submit to us and that identifies you personally, including contact information such as your name, email address, organization, mailing address, phone number, and other optional information.
 
Personal Information also includes navigational information or payment information where such information can directly or indirectly identify an individual. Navigational information refers to information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit, and pages viewed. (Please see the Analytics section below.) When you make a purchase from Membership & Program Services, we process payment information using third party PCI-compliant service providers.

How We Use Information We Collect

Compliance with Our Privacy Policy

We use the information we collect only in compliance with this Privacy Policy.
 

Use of Credit Card Information

AAI does not collect or store credit card information. We use a third-party service provider to manage credit card processing. This service provider is not permitted to store, retain, or use information you provide except for the sole purpose of credit card processing on our behalf.
 

Security of Your Personal Information

We use a variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use, or disclosure. All Personal Information is protected using appropriate physical, technical, and organizational measures.
 

External Websites

Our websites provide links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.
 

Retention of Personal Information

We retain Personal Information that you provide to us where we have a legitimate interest basis to do so, for example, in order to contact you about Membership & Program Services, or as needed to comply with our legal obligations, resolve disputes, and enforce our agreements.
 

How We Share Information We Collect

Service Providers

We use third-party services (data processors) to facilitate our Membership & Program Services. The extent to which your data are shared with these providers depends upon your use of our Membership & Program Services. A list of the specific third parties we use, with links to their privacy policies or websites, follows.
 
  • Meeting Registration: We use Convention Data Services to accept attendee and exhibitor registrations for our annual meeting. The Convention Data Services privacy policy may be found here.
  • Housing Services: We use onPeak, LLC, to accept reservations for approved hotels for our annual meeting. The onPeak privacy policy may be found here.
  • Exhibitor Services: We use a2z, Inc., to accept exhibit space and sponsor applications for our annual meeting. The a2z website is here.
  • Mobile App: We use Core-Apps, LLC, to produce a mobile app and web-based planner for the annual meeting. The Core-Apps privacy policy may be found here.
  • Jobs Board: We use YourMembership for our online jobs board. The YourMembership privacy policy may be found here.
  • Abstracts: We use Mira Smart Conferencing to accept and process abstracts for our annual meeting. The Mira privacy policy may be found here.
  • Manuscript Submission: We use eJournalPress to accept manuscript submissions and assign peer review for our scholarly journals. The eJournalPress privacy policy may be found here.
  • Manuscript Publishing: We use Sheridan to prepare manuscripts for publication. The Sheridan privacy policy may be found here.
  • Online Publishing: We use HighWire Press to publish online versions of The Journal of Immunology and ImmunoHorizons. The HighWire Press privacy policy may be found here.
  • Payment Transactions: We use PayPal for payment transactions for Membership & Program Services. The PayPal privacy policy can be found here.


Analytics

We use Google Analytics for tracking visitors and aggregating navigation information from visitor traffic to our websites. IP addresses are anonymized before processing by Google Analytics to prevent geolocation. The Google Analytics privacy policy can be found here. You can learn more about how to opt out of tracking in Google Analytics here.
 

Compelled Disclosure

We reserve the right to use or disclose your Personal Information if required by law or if we reasonably believe that use or disclosure is necessary to protect our rights, to protect your safety or the safety of others, to investigate fraud, or to comply with a law, court order, or legal process.

International Transfer of Information

AAI is headquartered in the United States. You can access AAI Membership & Program Services from most anywhere in the world, and are subject to the local laws of your jurisdiction. By using our Membership & Program Services, you acknowledge that your personal data may be collected and transferred from your local jurisdiction to the United States.

Cookies and Similar Technologies

Cookies

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. AAI uses cookies to track usage of the websites and website access preferences. Visitors to the websites who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using the website. Certain features may not function without the aid of cookies, and you will not have access to Membership & Program Services.
 
AAI does not store personal data in cookies.
 

Embedded content from other websites

An embed is content from another website that is shown on our websites. Typically embedded content is from websites that share videos, images, or other content. Embedded content may use cookies or capture information as though the visitor is viewing it directly from the provider’s website. These providers may collect your IP address and your browser type, may store and retrieve cookies, and may embed third-party tracking.
 
Included below are links to the privacy policies of the common services we embed.


Advertising

AAI websites are 100% advertising free.

How to Access & Control Your Personal Data

Rights You Have Over Your Data

If you are a user of Membership & Program Services, you can see the data we have about you when you are signed in to your AAI account.
 
You can also request “to be forgotten” and we will erase any personally identifiable information we have about you. Of course, this excludes data we need for administrative or security purposes, or if we are required by law to retain some of the data.
 
An individual who seeks to edit or delete data should direct his/her query to members@aai.org, or by mail to The American Association of Immunologists, Inc., 1451 Rockville Pike, Suite 650, Rockville, Maryland 20852. We will respond to your request to edit or delete your information within a reasonable timeframe and notify you of the action we have taken.
 

To Unsubscribe From AAI Communications

You may unsubscribe from our communications by clicking on the "unsubscribe" link located on the bottom of email notifications, or by sending an email to info@aai.org, or in writing to The American Association of Immunologists, Inc., 1451 Rockville Pike, Suite 650, Rockville, Maryland 20852. It is not possible to opt out of receiving transactional emails related to your account.
 

Contact

The American Association of Immunologists, Inc.
1451 Rockville Pike, Suite 650
Rockville, Maryland 20852

© The American Association of Immunologists, Inc.
1451 Rockville Pike, Suite 650, Rockville, Maryland 20852
Phone: (301) 634-7178 | Fax: (301) 634-7887